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14th Annual Smiles for Sophie Forever Birthday Bash and Dash

5K and 1.5 Mile IN-PERSON* & VIRTUAL** Run/Walk

Sunday, July 4, 2021 

*TBD pending COVID status and city guidelines or **any location and time you choose!

 

 

Racing towards freedom from

pediatric brain cancer! 

 

   

General Information - COVID-19 UPDATES!

Welcome to the 14th Annual Birthday Bash and Dash! Again, we invite you to begin celebrating your freedom on the Fourth of July with us and help us realize the possibility of one day celebrating every child's freedom from pediatric brain cancer.

Like the last thirteen years, the Birthday Bash and Dash is a great way to kick off your 4th of July holiday. Last year, our event looked different in that COVID forced us to go completely virtual. Yet, we had an amazing turnout with 565 participants from all 50 states!!! This year, we hope to again hold our traditional in-person event at Walker Road Park. However, because the future is still uncertain, we will continue to offer the virtual option that was such a success last year. So at this time, we will press forward with our full event planning and preparation. As the date gets closer, we will provide all updates here (see below). If the city's status prevents us from holding our event, you will be able to change your event to the virtual option.

We truly hope we will be able to see all of our local supporters in Avon Lake this July, but for all of those that are not local and/or do not feel comfortable gathering, you can still support by running, walking, biking from any location you choose, at any time you choose, and at any distance you choose. It last year was your first participating in our event from afar, we hope you will join us again this year!  To our dedicated supporters who have attended our race in person, we hope to "see" you one way or another! Although our lives have been put on hold, pediatric brain cancer has not, and we continue to receive family grant requests daily.

We realize the situation regarding COVID-19 changes daily, and the safety of all involved is our top priority. We will continue to update here and on our FB page. This event is our largest fundraiser so we are hopeful that we will be able to come together in some way, shape, or form on July 4th to celebrate what would have been Sophie's 18th birthday, while raising much needed funds to fulfill the mission of the foundation that was started in her name.

Everyone who registers by June 13, will be guaranteed a race t-shirt in time to wear on July 4. Registrants on June 14 and after can also register and will receive a shirt (to be ordered after July 4 and available approximately 2 weeks later) or all registrants can sign up and opt out of a race shirt.

The option to set up a fundraising page and raise funds as part of your registration is still open. And we need your help with this more than ever! It's easy to do and we are available to answer any questions you have.

Due to the potential of decreased participation, reduced sponsorships from businesses, lack of proceeds from raffles, food, and kids' activities, we are looking at the reality of a substantial decrease in profits. By fundraising you can really make an impact on the funds we are able to raise; and maybe you'd be willing to donate the money you might spend at the race.

As we well know, many of you have been affected financially by the pandemic; we understand and ask for whatever support you are able to give.

We can all band together -- from near and far -- to still make this event a success!

Stay safe and healthy, and thank you for your support!!

Deadlines:
Early-bird registration closes (guarantees t-shirt): June 13, 2021
Corporate sponsor/fundraiser advertising deadline: June 13, 2021
Mail-in entries: must be received by June 30, 2021
Online registration closes: July 2, 2021 for in-person, July 4, 2021 for virtual (midnight EST)

Shirts:
All participants who register by the early-bird registration date of June 13, 2021 will be guaranteed a unisex race logo T-shirt (YS-XXL) that can be picked up at PPU or will be  delivered or mailed to them in time to wear for the virtual race on July 4. So, be sure when you register online or via mail-in registration, you mark your size of 2021 Bash and Dash T-shirt! Only participants who sign up by the early bird registration date of June 13, 2021, are guaranteed a race T-shirt in time for the 4th of July. All others who register after June 13 can still sign up to receive a shirt, but the order will be placed after July 4 and shirts will be available approximately 2 weeks later. Or any registrant can opt out of a race shirt, choosing to donate the cost of the shirt back to SFSF.

Register Today!
There are two ways to register for the event --- by downloading and sending in the registration form or online through RunSignUp. The links are provided below and both have additional information on the event.

Download registration form | Online registration
Pledge form Corporate sponsorship form/Gift in-kind form Donate

LATEST ANNOUNCEMENTS

RACE UPDATE AS OF JUNE 28, 2021

PACKET PICK-UP: We will have one early packet pick-up on Saturday, July 3 from 10am-12pm, at FMU Fitness (1022 Jaycox Rd, Avon, OH 44011). Bibs for all participants and race shirts for early bird registrants (through June 13, 2021) will be available. There may be some shirts available for those who registered after June 13, but if not, a second order will be placed and will be available a couple weeks after the event. Parking passes for the lot at Walker Rd Park will also be available for a suggested $5 donation. Please note that there will NOT be a shuttle this year due to the event being on a Sunday when the Holy Spirit parking lot will not be available. New registrations will be accepted, $35 each, via cash or check (made out to Hermes) only. For all kids who are NOT registered for the race, parents will need to sign a Kids' Waiver, which will also be available at PPU. 

Race day PPU will be from 7-8:45am. New registrations will also be accepted on race day.

RACE UPDATE AS OF JUNE 1, 2021

COVID RACE UPDATES: With the lifting of some restrictions and per guidelines provided by the City of Avon Lake, we are pressing on with our in-person event on July 4th!! However, in an extra abundance of caution, we will have very minimal kids' activities, a smaller variety of post race food at the finish line, and will not be doing our traditional "food counter" of hot dogs, chips and drinks. We still plan to hold our raffles and auctions, however that set up and tent browsing may have some restrictions.

But, in order to give all participants, especially our kids, something else to participate in, we are for the first time this year, offering the option to time the 1.5 mile distance!! Awards will be given in the following categories (tentative as of now and may be subject to change): 5 and under, 6-10, 11-15, and 16 and up! So, if your kiddos aren't quite ready for the 5K, but want a little longer distance than the 50 and 100yd dashes (which we WILL be doing again this year), start training now for that 1.5 mile distance!!! Adults, you can choose to be timed too if you want to give yourself a challenge.

For both event distances, if you DO NOT want to be timed and are just going out for a fun walk with friends and family, and to support our cause, please be sure to select the non-chip timed "5K walk" or "1.5 mile walk." 

Lastly, this will be the LAST Birthday Bash & Dash!! When Sophie's parents, Emily and Marc Quayle, first created SFSF after Sophie passed away, and plans were in progress for the first ever Bash & Dash in 2008, the thoughts were to hold this event until Sophie's 18th birthday. Well, Sophie should be turning 18, and graduating from high school, this 4th of July, so this will be the last race.

We would really love to make Sophie's last birthday celebration through this event a HUGE success, so please register, donate, and share with everyone you know. We will again have our virtual option and like last year, would love to have at least one registrant from every state. So far we are only at 11 states so we NEED you!!!

RACE UPDATE AS OF JANUARY 2021

ATTENTION: We are using RunSignUp for all race registrations and event fundraising! If you have any questions or problems with registration, please do not hesitate to email Sarah.

NEW THIS YEAR: In-person and virtual race registration will be available. For the in-person event, we will have the same options we have had in the past: 5K run (chip timed), 5K run/walk, and 1.5 mile run/walk. For the virtual option, you can choose 5K or 1.5 mile, but it is truly up to you what you do on race day.  If we hold the in-person race and you want your race to be timed, please be sure to select the chip timed option. If you do not need your time, please select the non chip-timed option.

As in the past, we have different pricing for ages 11 and up ($30) and 10 and under ($25) through June 13. After June 13, pricing will go up to $35 for all ages.

 

 

 

 

 

 

REGISTRATION AND FUNDRAISING: You can register multiple individuals under one account and they will each have their own individual fundraising page...even all the kids under 18! During registration you can customize your fundraising pages (if you choose to be a fundraiser) and can also create a team fundraising page that all individual pages set up as part of registration will be linked to. 

If you do not customize during registration, you will also have the option via the registration and fundraising confirmation emails, to customize your page (which will include goal setting, a message to your potential donors and a picture) and share your fundraising page. You will also be able to access your event(s) and your fundraising page(s) with your RunSignUp login.

As far as the actual fundraising for SFSF for the Bash and Dash, we very much appreciate each and every donation that you solicit on our behalf, however, again this year, any offline donations you collect (checks or cash), will need to be mailed to SFSF so we can enter it on your fundraising page. We promise to respond in a timely fashion once we receive your offline donations, so that your current fundraising total will show up on your page. If you collect cash donations, please use the pledge form and be sure to include it when you send or drop off your donation. Especially if you choose to keep the cash and write your own check. That way we can be sure to list each donor and their amount accordingly.

Offline donations should be mailed to:
SFSF
32363 Legacy Point Pkwy
Avon Lake, OH 44012

If you have any questions about registration or fundraising, please do not hesitate to email Sarah.

 

 

 

Sponsors and Donors

We were fortunate to receive so many generous donations for the previous years' event and could not have held such amazing events without the support of so many businesses and families. If you would like to be a sponsor or make a gift-in-kind donation for the 13th Annual Smiles For Sophie Forever Birthday Bash and Dash, please click on the links below for more information and complete the applicable forms so that we can recognize you for your generosity. Please note the change in recognition for this year's event!

Letter to corporate sponsors/gift in-kind donors
Corporate sponsorship form and gift in-kind form
2019 race program

Volunteers
The Bash and Dash is only made possible by an endless number of volunteers and for that we are so grateful! If you'd like to help out this year, either with pre-race planning, working packet pick-up, or working on race day, please email Tru Pace, our volunteer coordinator, or sign up online  (coming soon!) for a shift/job you'd like to work.  Listed there will be all the jobs we need help with, for packet pick-up and for race day. Until then, please just email us and let us know how you'd like to help and when. No job is too small when it comes to this event!! Thanks so much!!
Become a Fundraiser!

It's exciting to be planning our 14th Annual Bash and Dash, but what's more exciting is the fact that so many participants join our cause each year as loyal SFSF supporters. This Annual Birthday Bash and Dash is the major fundraiser for Smiles For Sophie Forever, and meeting our three-fold mission takes work, commitment, and a united effort. As our Foundation grows, so does the list of those who are seeking our help and financial assistance. As 2020 closed out, we are closely approaching the $1.3MILLION mark in money donated and granted! But we aren't stopping now, so this year, we need your help to keep fulfilling our mission! We once again implore you to not only participate by registering for the event, but to participate fully by donating and by creating your own personalized fundraising page. 

Upon registration, if you so choose, a individual fundraising page will automatically be created for you. You can choose to customize the page during registration or after via the link in the confirmation email, or just use it as it. Then all you need to do is share your page with your family and friends...do you have TEN friends who would donate $10 to your efforts? To our efforts to help families with children diagnosed with pediatric brain cancer, to support St. Jude, and to help fund pediatric brain cancer research? Please choose to be a fundraiser. It takes little effort, but lots of love!

*Fundraisers need not participate on race day, fundraising deadline is August 3, 2021

HERE’S HOW:

ONLINE OPTION:

Fundraise as a team:
Gather your co-workers, gather you family, gather your neighbors, gather your friends and create a team for the 13th Annual Birthday Bash and Dash!! Creating a team is a great way to have fun as a group for this event, and is also a great way to help raise money to meet the $100,000 goal for this year’s Birthday Bash and Dash!!

Here are the steps to create a team:

  1. Recruit your members
  2. Select a team captain
  3. Delegate captain to create the team AND the team fundraising page during registration via RunSignUp    
    1. After entering personal info and choosing event, select "yes" to "Would you like to join a group/team?"
    2. On the next screen, select the grey box that says "Create new group/team"
    3. Enter your team name in the "Group/Team Name" box, set password if you choose
    4. In the fundraising section, scroll down to the middle of the page and select the red box that says "Become a Fundraiser." Customize your individual fundraising page if you choose. Scroll down to the Team Fundraiser section and leave the toggle button to "Yes" for "Create a Team Fundraiser." Customize your team fundraising page if you choose (note, you will also have an option to customize your pages after registration is complete).
  4. Register as member of the team for the event via RunSignUp
    1. After entering personal info and choosing event, select "yes" to "Would you like to join a group/team?"
    2. On the next screen, select the grey box that says "Join an existing group/team," select your team from the drop down list
    3. In fundraising section, scroll down to the middle of the page and select the red box that says "Become a Fundraiser." Customize your individual fundraising page if you choose (note, you will also have an option to customize your page after registration is complete). Scroll down to the Team Fundraiser section and join your team fundraiser from the drop down list. 
    4. Use your individual fundraising page, which will be linked to the team page, or use the team's main fundraising page to solicit donations.

So gather your team, register your members, create your fundraising page, and join us for a great cause: CONFRONTING PEDIATRIC BRAIN CANCER.

Fundraise as an individual:
If you don’t want to join a team, you can still fundraise as an individual. When you register for the event, if you so choose, an online fundraising page will automatically be created for you. During registration you can customize your fundraising page or once your registration is complete, you will receive an email from RunSignUp with links to customize your online fundraising page (and you can always login later to your RunSignUp account at any time to customize your page). Once you’ve had a chance to personalize your page (or use the generic page) email the webpage out to all your friends and family and help us reach the $100,000 goal!!

Fundraise without registering for the race:
If you'd like to help us reach our $100,000 goal for this year's event, but are unable to attend or don't want to register for the race, you can still help us by creating an online fundraising page. Simply go to the main donation page, scroll down to the middle of the page and select the grey box that says "Become a Fundraiser." From here you can create and customize your individual fundraising page, create and customize a team fundraising page, or join an existing team.  

MAIL-IN OPTION:
If you don’t want to register online, you may download, print and mail in the registration form. In order to also become a fundraiser if you register via the mail-in option, follow the instructions above to "Fundraise without registering for the race" to create and customize your fundraising page.

SOLICITING DONATIONS IN PERSON:
If you’d prefer to help us fundraise by soliciting your donations in person, you can download and print out the pledge form to track your donations. You do not have to register for the race nor attend the day's festivities to help us fundraise! All checks should be made out to Smiles For Sophie Forever. You can mail in your pledge form and donations to the address on the form.
 

THANK YOU!

It is through these individual fundraising pages that we were able to exceed our fundraising goal for our inaugural event, so please consider creating a page to help us meet our $100,000 goal for this 14th year of the Birthday Bash and Dash!!

If you have any questions about creating a team, a personal fundraising page or any other questions related to fundraising for this year’s event, please contact Sarah at sarah@smilesforsophieforever.org


DONATE NOW:
If you are unable to participate in this year's event but would like to help us reach our $100,000 goal, you can make a donation online through the Bash and Dash main event fundraising page. We appreciate your continued support and could not do it without the generosity of so many!

Click here to donate to the 2021 SFSF Birthday Bash and Dash

 

Hotel Information

The following hotels have room blocks for July 3. Please ask for the Smiles For Sophie Forever room block.

Red Roof Inn (book by June 3, 2019 with code: B094SFS703)
Grab and go breakfast
29595 Clemens Rd
Westlake, OH 44145
1-800-733-7663
$58.62 - two double beds

Cambria Hotels and Suites Avon-Cleveland (book by May 29, 2019; mention Smiles For Sophie if calling or click on link to book online)
Complimentary breakfast (new this year)
Indoor Pool
35600 Detroit Rd
Avon, OH 44011
440-695-1270
$119 - Double queen suite or king suite (includes sofa sleeper)

 

 

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