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12th Annual Smiles for Sophie Forever Birthday Bash and Dash

5K and 1.5 Mile Run/Walk

Wednesday, July 4, 2019 at 9:00 a.m.

Walker Road Park 31621 Walker Road

Avon Lake, 44012

 

 

Racing towards freedom from

pediatric brain cancer! 

 

   

General Information

Welcome to the 12th Annual Birthday Bash and Dash! Again, we invite you to begin celebrating your freedom on the Fourth of July with us and help us realize the possibility of one day celebrating every child's freedom from pediatric brain cancer.

Like the last eleven years, the Birthday Bash and Dash is a great way to kick off your 4th of July holiday. The celebration of our nation and the birthday of Sophie Quayle, whose memory the event honors, will begin at 9:00 a.m. with the 5K and 1.5 mile run/walk. The course will travel the same roads Sophie traveled in her short life, and will again pass by her home on Leeward Court. Typical and traditional birthday party fun, after the run/walk will feature activities for the children. Face-painting, bounce houses, a 50-yd dash, a kids' obstacle course, and more will provide entertainment for the little ones. A wrist-band donation for each non-race registered child will guarantee participation in all the special activities. Food and refreshments will also be available for purchase. No birthday celebration would be complete without cupcakes, which will bring an end to the party. By noon, all participants will be ready to continue their holiday at home with family and friends.

Deadlines:
Hotel room block cut-off: Cambria May 29, 2019; Red Roof Inn June 3, 2019
Early-bird registration closes (guarantees t-shirt): June 17, 2019
Corporate sponsor/fundraiser advertising deadline: June 17, 2019
Mail-in entries: must be received by July 1, 2019
Online registration closes: July 2, 2019 (midnight EST)

Shirts:
All participants who register by the early-bird registration date of June 17, 2019 will be guaranteed a unisex race logo T-shirt (YS-XXL). So, be sure when you register online or via mail-in registration, you mark your size of 2019 Bash and Dash T-shirt! Only participants who sign up by the early bird registration date of June 17, 2019, are guaranteed a race T-shirt. All others who register after June 17 will have access to a limited quantity of race logo T-shirts, on a first come, first-served basis. 

Register Today!
There are two ways to register for the event --- by downloading and sending in the registration form or online through RunSignUp. The links are provided below and both have additional information on the event.

Download registration form | Online registration
Pledge form | Corporate sponsorship/Gift in-kind forms | Donate

LATEST ANNOUNCEMENTS


RACE UPDATE AS OF FEBRUARY 2019

ATTENTION: Returning this year...we are using RunSignUp for all race registrations and event fundraising! If you have any questions or problems with registration, please do not hesitate to email Sarah.

You can register multiple individuals under one account and they will each have their own individual fundraising page...even all the kids under 18! During registration you can customize your fundraising pages (if you choose to be a fundraiser) and can also create a team fundraising page that all individual pages set up as part of registration will be linked to. 

If you do not customize during registration, you will also have the option via the registration and fundraising confirmation emails, to customize your page (which will include goal setting, a message to your potential donors and a picture) and share your fundraising page. You will also be able to access your event(s) and your fundraising page(s) with your RunSignUp login.

As far as the actual fundraising for SFSF for the Bash and Dash, we very much appreciate each and every donation that you solicit on our behalf, however, again this year, any offline donations you collect (checks or cash), will need to be mailed to SFSF so we can enter it on your fundraising page. In years past, there was a link for each fundraiser to add these to their own pages, but this system does not allow it. We promise to respond in a timely fashion once we receive your offline donations, so that your current fundraising total will show up on your page. If you collect cash donations, please use the pledge form and be sure to include it when you send or drop off your donation. Especially if you choose to keep the cash and write your own check. That way we can be sure to list each donor and their amount accordingly.

Offline donations should be mailed to:
SFSF
31722 Leeward Ct
Avon Lake, OH 44012

If you have any questions about registration or fundraising, please do not hesitate to email Sarah.

 

 

 
Sponsors and Donors

We were fortunate to receive so many generous donations for the previous year’s event and could not have held such amazing events without the support of so many businesses and families. If you would like to be a sponsor or make a gift-in-kind donation for the 10th Annual Smiles For Sophie Forever Birthday Bash and Dash, please click on the links below for more information and complete the applicable forms so that we can recognize you for your generosity.

- Letter to corporate sponsors/gift in-kind donors
- Corporate sponsorship/gift in-kind forms

Volunteers
The Bash and Dash is only made possible by an endless number of volunteers and for that we are so grateful! If you'd like to help out this year, either with pre-race planning, working packet pick-up, or working on race day, please email Tru Pace, our volunteer coordinator, or sign up online (sign-up coming soon!) for a shift/job you'd like to work. Soon we will have a link in the upper left section of this page to Sign-Up Genius. Listed there will be all the jobs we need help with, for packet pick-up and for race day. Until then, please just email us and let us know how you'd like to help and when. No job is too small when it comes to this event!! Thanks so much!!
Become a Fundraiser!

It's exciting to be planning our 12th Annual Bash and Dash, but what's more exciting is the fact that so many participants join our cause each year as loyal SFSF supporters. This Annual Birthday Bash and Dash is the major fundraiser for Smiles For Sophie Forever, and meeting our three-fold mission takes work, commitment, and a united effort. As our Foundation grows, so does the list of those who are seeking our help and financial assistance. Last June, just before race day, we reached the $1MILLION mark in money donated and granted! But we aren't stopping now, so this year, we need your help to keep fulfilling our mission! We once again implore you to not only participate by registering for the event, but to participate fully by donating and by creating your own personalized fundraising page. 

Upon registration, if you so choose, a individual fundraising page will automatically be created for you. You can choose to customize the page during registration or after via the link in the confirmation email, or just use it as it. Then all you need to do is share your page with your family and friends...do you have TEN friends who would donate $10 to your efforts? To our efforts to help families with children diagnosed with pediatric brain cancer, to support St. Jude, and to help fund pediatric brain cancer research? Please choose to be a fundraiser. It takes little effort, but lots of love!

*Fundraisers need not participate on race day, fundraising deadline is August 3, 2019

HERE’S HOW:

ONLINE OPTION:

Fundraise as a team:
Gather your co-workers, gather you family, gather your neighbors, gather your friends and create a team for the 12th Annual Birthday Bash and Dash!! Creating a team is a great way to have fun as a group for this event, and is also a great way to help raise money to meet the $100,000 goal for this year’s Birthday Bash and Dash!!

Here are the steps to create a team:

  1. Recruit your members
  2. Select a team captain
  3. Delegate captain to create the team AND the team fundraising page during registration via RunSignUp    
    1. After entering personal info and choosing event, select "yes" to "Would you like to join a group/team?"
    2. On the next screen, select the grey box that says "Create new group/team"
    3. Enter your team name in the "Group/Team Name" box, set password if you choose
    4. After choosing shirt option, leave the default to become a fundraiser. Customize your individual fundraising page AND create/customize a team fundraiser (note, you will also have an option to customize your pages after registration is complete).
  4. Register as member of the team for the event via RunSignUp
    1. After entering personal info and choosing event, select "yes" to "Would you like to join a group/team?"
    2. On the next screen, select the grey box that says "Join an existing group/team," select your team from the drop down list
    3. In fundraising section, scroll down to the middle of the page and select the grey box that says "Become a Fundraiser." Customize your individual fundraising page AND join your team fundraiser from the drop down list. 
    4. Use the team's main fundraising page to solicit donations or
    5. OPTIONAL: Use your individual fundraising page, which will automatically be created when you complete registration and will be linked to your team page.  

So gather your team, register your members, create your fundraising page, and join us for a great cause: CONFRONTING PEDIATRIC BRAIN CANCER.

Fundraise as an individual:
If you don’t want to join a team, you can still fundraise as an individual. When you register for the event, if you so choose, an online fundraising page will automatically be created for you. During registration you can customize your fundraising page or once your registration is complete, you will receive an email from RunSignUp with links to customize your online fundraising page (and you can always login later to your RunSignUp account at any time to customize your page). Once you’ve had a chance to personalize your page (or use the generic page) email the webpage out to all your friends and family and help us reach the $100,000 goal!!

Fundraise without registering for the race:
If you'd like to help us reach our $100,000 goal for this year's event, but are unable to attend or don't want to register for the race, you can still help us by creating an online fundraising page. Simply go to the main donation page, scroll down to the middle of the page and select the grey box that says "Become a Fundraiser." From here you can create and customize your individual fundraising page, create and customize a team fundraising page, or join an existing team.  

MAIL-IN OPTION:
If you don’t want to register online, you may download, print and mail in the registration form. In order to also become a fundraiser if you register via the mail-in option, follow the instructions above to "Fundraise without registering for the race" to create and customize your fundraising page.

SOLICITING DONATIONS IN PERSON:
If you’d prefer to help us fundraise by soliciting your donations in person, you can download and print out the pledge form to track your donations. You do not have to register for the race nor attend the day's festivities to help us fundraise! All checks should be made out to Smiles For Sophie Forever. You can mail in your pledge form and donations to the address on the form.
 

THANK YOU!

It is through these individual fundraising pages that we were able to exceed our fundraising goal for our inaugural event, so please consider creating a page to help us meet our $100,000 goal for this 12th year of the Birthday Bash and Dash!!

If you have any questions about creating a team, a personal fundraising page or any other questions related to fundraising for this year’s event, please contact Sarah at sarah@smilesforsophieforever.org


DONATE NOW:
If you are unable to participate in this year's event but would like to help us reach our $100,000 goal, you can make a donation online through the Bash and Dash main event fundraising page. We appreciate your continued support and could not do it without the generosity of so many!

Click here to donate to the 2019 SFSF Birthday Bash and Dash

 

Hotel Information

The following hotels have room blocks for July 3. Please ask for the Smiles For Sophie Forever room block.

Red Roof Inn (book by June 3, 2019 with code: B094SFS703)
Grab and go breakfast
29595 Clemens Rd
Westlake, OH 44145
1-800-733-7663
$58.62 - two double beds

Holiday Inn Express & Suites Westlake (book by June 3, 2018 by clicking the link)
Breakfast included
Indoor pool (with kiddie play area)
30500 Clemens Rd
Westlake, OH 44145
440-808-0500
$99 - Standard 2 queens or 1 king
$109 - 2 queens/1 king with sofa sleeper suite

Cambria Hotels and Suites Avon-Cleveland (book by May 29, 2019; mention Smiles For Sophie if calling or click on link to book online)
Complimentary breakfast (new this year)
Indoor Pool
35600 Detroit Rd
Avon, OH 44011
440-695-1270
$119 - Double queen suite or king suite (includes sofa sleeper)

 

 

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